Choose Which Events Outlook Online Automatically Adds to Your Calendar

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Outlook online can detect when an email contains reservation or booking information and automatically add the details to your calendar. Here is how to activate the automatic function and choose what will be added to your calendar.

By default, Outlook Online automatically adds flight, car, and hotel reservations to your calendar. You can choose to disable them, if desired, and also choose to automatically add one of the following events:

Invoices (currently only supported in North America)
Parcel deliveries
Meal reservations
Reservation of events (music, sport, etc.)
Service reservations (doctor’s appointment, car maintenance, etc.)

Microsoft maintains a regularly updated list providers whose event emails can be added to your calendar, so you can check if your provider is still supported. Past events or unsupported supplier events will not be added to your calendar.

The good news is that it works in all versions of Outlook Online, whether you have an Office 365 (O365) subscription or use the free version of Outlook.com. However, you must have a Microsoft account, as the automatic calendar does not work with email accounts from other providers.

To activate or modify automatic calendar updates, log in to your Outlook online account, then click Settings> Show all Outlook settings.

Outlook Settings panel.

From there, open Calendar> Events from messaging.

The “Email Events” panel opens. By default, the option “Mark events as private on my calendar so that I can see them only” is activated, but you can modify it if you wish. You also get a series of drop-down lists for each type of event.

To automatically add events to your calendar, click on a drop-down list and choose “Show event summaries in my email and on my calendar”.

The drop-down menu displaying the various options for summarizing events.

When you have modified the drop-down list for each type of event, click the “Save” button at the bottom right of the panel.

The Save button.

There you are. Events will now be automatically added to your calendar. It won’t come back in your emails and won’t add any events in the past, but it will analyze all the emails you receive now and automatically add them to your calendar.

If you want to disable this feature, open Calendar> Events in email and change the options back to the original value “Show only event summaries in emails”.

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