How to Automatically Shrink a Word Document By One Page

Have you ever written a Microsoft Word document and found that your last page contains only a few sentences and white space? Instead of modifying your work, you can try a nifty hidden feature in Word that might fix the problem.

The "Reduce a page" command works by automatically resizing your text and adjusting the margins to reduce your document sufficiently. If you are working on a document (such as a school essay) where you need to use the required font or margin size, this command will probably not work well for you. But in other circumstances, it's worth a try. Although you can cancel the order if things do not seem right to you, we encourage you to save your document first to be sure.

The command "Collapse a page" is not on the default ribbon, so you will need to add it. The easiest way to do this is to add it to your Quick Access Toolbar. This is the little toolbar at the top left of your window with the Save and Cancel command.

Go ahead and click the down arrow at the far right of the quick access toolbar.

From the drop-down menu, click on the "More Orders" option.

In the Word Options window, the "Quick Access Toolbar" category should already be selected on the left. On the right, click on the 'Choose Orders' drop-down menu and select the 'All Orders' option.

On the long list of commands on the left, scroll down and select the "Shrink One Page" command. Click the "Add" button to add it to the list of commands displayed in the quick access toolbar.

Click "OK" when you are done.

You will now find the "Reduce a page" button on your Word ribbon. Click it to reduce your document by one page.

Remember that, as Word resizes fonts and margins, using this command can cause formatting issues, especially if you have images or other illustrations already positioned at the desired location. Before saving your document, check it to make sure that no weird errors have occurred during the process. If there are any, you can always click the Cancel button to discard the changes.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.