How to Combine PowerPoint Presentations

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It is difficult for two or more people to work on a PowerPoint presentation simultaneously, because Office does not have the same collaboration features as those offered by Google Slides. One way around this problem is to combine PowerPoint presentations into one file.

You can merge two PowerPoints either by importing the slides using the “Reuse slides” option, or by using the copy and paste method instead. These instructions are designed to work latest versions of Office, including Office 2016 and 2019, as well as Office 365 and online. You may find that the instructions vary for older versions of PowerPoint.

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Combine PowerPoint files using the reuse option for slides

The “best” method for merging PowerPoint files, or at least the method officially supported by PowerPoint, is to use the “Reuse Slides” option. This feature merges the contents of one presentation file into another, matching the theme of the new presentation file in the process.

To do this, open your PowerPoint presentation file. This is the file into which you want to merge. In the “Home” tab of the ribbon bar, select the “New slide” button, then click on the “Reuse slides” option at the bottom of the drop-down menu that appears.

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A menu will appear on the right. Click the “Browse” button to locate the PowerPoint presentation file you want to merge into your open file.

Click the Browse button on the Reuse Slides menu to start copying slides from another presentation

Find your second PowerPoint file, then click the “Open” button to insert it.

Find your second PowerPoint file, and then press the Open button.

A list of slides from your second presentation will appear in the “Reuse Slides” menu on the right.

First, you will need to decide on the formatting of your inserted slides. If you want to keep the format (including the theme) of the original presentation, make sure that the “Keep source formatting” box is checked at the bottom of the “Reuse slides” menu. If you do not check this box, your inserted slides will have the open presentation style applied to them.

Tap the Keep source formatting checkbox to keep the formatting of your existing slides before inserting them into a new PowerPoint file.

To insert individual slides, right-click on a slide, then select the “Insert Slide” option. Otherwise, click “Insert All Slides” to copy all of the slides to your open PowerPoint presentation.

Your slide (or slides) will then be inserted into the open presentation, immediately below the currently selected slide. With your PowerPoint files combined, you can then save your merged file by clicking File> Save or Save As.

Copy and paste PowerPoint slides

While the “Reuse Slides” method allows you to change the format of your slides before inserting them, you can also combine PowerPoint files by copying the slides from one open PowerPoint file and inserting them into another.

To do this, open a PowerPoint presentation and select the slides you want to copy from the slide selection menu on the left. From there, right-click on the selected slides, then press “Copy” to copy them to your clipboard.

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Switch to the PowerPoint presentation where you want to paste your slides, and then, in the slide selection menu on the left, right-click the position where you want to paste your slides.

To paste the slides and apply the theme of the open presentation file to them, click on the paste option “Use the destination theme”.

To keep the original theme and formatting, select the paste option “Keep source formatting” instead.

The slides you paste will then appear in your new presentation at the position you selected. You can then save the merged file by clicking File> Save or Save As.

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