How to Customize the Share Sheet on Your iPhone or iPad

Apple iPhone sharing sheetJustin Duino

The new sharing sheet under iOS 13 and iPadOS 13 is smarter and expansive. Continue scrolling the screen to view all available actions and shortcuts. At first glance, this may seem a little complex. Here's how you can simplify it by customizing and adding your favorite actions.

How to use the new sharing sheet

Let's start with the part of the sharing sheet that will be most familiar: the Applications panel. You can always drag your finger horizontally to find applications with which you can share data.

For example, if you usually share photos or links to WhatsApp, you do not need to adopt a new method. We will talk about customizing this section below.

Share sheet showing quick actions ahd Apps panels

In addition to the new sharing sheet, you will find a quick sharing panel. This section lists nearby AirDrop devices and your recent iMessage conversations. With the help of this new panel, you can quickly share the selected data in a thread without searching for the contact (as you had in iOS 12).

Under the Applications panel, you will now find a newly designed vertical scroll list. This list is divided into two parts, depending on the application you are using.

Sharing sections of the sheet with annotation

First, you will see the favorites. By default, this will highlight one or two of the most common actions for an application. So for an application like Safariit would be a copy. For photos, it would be Copy Photo, etc. This section is customizable, but we will come back to that in the next section.

Under Favorites, you will see all available actions for the associated application. This is also customizable.

And at the very end of the list, you'll find all your shortcuts since the Shortcut App (those that support the extensions feature).

As you can see, the sharing sheet becomes difficult to use when you scroll through the screen under the Applications panel. The problem is that Apple has not added any section headers. As such, there is no easy way to visually separate stocks or find shares quickly in the long list.

You can look at the Action icons on the right edge, but the black and white drawing is not very striking.

How to create favorite actions

One way to reduce confusion is to customize the Favorites section. This way, your frequently used actions will always appear just below the Applications section.

Tap the "Share" button from any application.

Tap the Share button to open the share sheet

You will now see the new share sheet slide from the bottom of the screen. You can sweep up to expand the sharing sheet in full screen on the iPhone. On the iPad, the sharing sheet always opens as a menu.

Share sheet showing quick actions ahd Apps panels

Slide your finger down the screen and tap 'Edit Actions'.

Tap Edit Actions from Share Sheet

In the new panel, you will see a Favorites section at the top. This will list all the current favorite actions. Below you will see a list of actions for the application in which you are located. Below you will see "Other Actions". These are general actions for all available applications. At the end of the list you will find all your shortcuts.

Browse through this list and when you find an action that you want to add to the Favorites section, just tap the "Plus" (+) button.

Tap the More button to add an action to favorites

To remove an action from the favorites list, press the minus (-) button to the left of the action name. Use the three-line handle icon to rearrange the favorite actions.

Tap Minus to delete an action from favorites.

Tap on "Done". When you return to the share sheet, the actions appear under the Applications section.

New favorite shares section after customization

If you have added actions from the "Other Actions" section, they will appear in the Favorites section of any application.

Some apps have their own Actions section. To add a specific action to the application (for example, the option "Copy iCloud link" in the Photos application) to Favorites, you will need to repeat the process from the given application sharing sheet.

If you see a toggle next to an action, that action may be disabled. Tap to hide the action of the share sheet.

Tap the button next to an action to disable it.

How to edit the Apps section

The behavior of the Applications panel in iOS 13 and iPadOS 13 is slightly different. Apple now automatically adds the suggested apps to the end of the apps list.

Overall, it's a good thing. This means that you do not need to manually activate applications in the "More" section. Chances are, a newly installed application will appear at the end of the Applications section.

But of course, the suggestion engine is not foolproof, and it changes depending on the application. If you want consistency, it is best to manually customize the applications section.

Open the sharing sheet and scroll to the end of the applications panel. Here, press the "More" button.

Tap the More button in the Applications panel to edit it.

You will see two sections: Favorites and Suggestions.

Tap the "Edit" button in the upper right corner.

Tap the Edit button in the Applications panel.

In the "Suggestions" pane, press "Toggle" on the right side of the application name to remove it from the Applications panel.

Tap the More button to add the application to Favorites.

You can also press the "Plus" (+) button to add it to Favorites. This way, the application will always appear in the Applications panel. Once you add it to Favorites, you can use the "Manage" button to change the order of applications.

The redesigned partition sheet is one of the many new features in iOS 13. Once you have updated the latest version, try activate dark mode.

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