How to Set Up iCloud Email and Calendar Access on Windows 10

Set up iCloud messaging on Windows 10Kevin Parrish

If you have an iPhone and use Apple’s email service, you can easily access these emails on a Windows PC. This guide shows you how to configure access to iCloud email and calendar in Windows 10.

Apple provides ICloud software developed specifically for Windows. Once installed, you can access files stored on your iCloud drive, synchronize your Chrome / Firefox / Internet Explorer bookmarks with Safari, synchronize iCloud Mail, etc.

But you don’t need Apple software to access iCloud-based email and calendar events on Windows 10. The tools to access both are built into the operating system. All you have to do is add an iCloud account to the Mail app, and you’re good to go.

Remember that you will need to take an extra step if your ICloud account uses two-factor authentication. This basically prevents hackers from accessing your account if they get your password. But it also requires you to create application-specific passwords. Without these passwords, you cannot access your iCloud email account using basic Apple credentials.

If you have not enabled two-factor authentication, go to the next section.

Create an application-specific password (two-factor only)

Open a browser on your Windows PC and connect to your Apple ID account page. Once the page is loaded, scroll down to the “Security” section and click on the “Generate password” link located under “Application-specific passwords”.

Enter a password label in the pop-up windows, then click the blue “Create” button.

Create an application-specific password

Take a screenshot of this password or write it down. You will not be able to recover this password at a later date.

If you need to delete the password later, go back to the “Security” section and click on the “Change” button. You will see a “View History” link to the right of “Application Specific Passwords”. Click on the “X” to the right of the password you wish to delete, followed by the “Done” button.

Add your iCloud account to messaging

Once you’ve added an iCloud account to the Mail app, everything that’s stored in the account’s email, calendar, and contacts is synced by default to Windows 10. You don’t need to enter multiple iCloud credentials.

First, open the “Mail” application then click on the “Accounts” section listed in the left pane. This opens the “Manage Accounts” panel on the right.

You can also click on the “gear” icon located at the bottom of the Accounts pane on the left. This opens the Mail application settings.

Open settings in Windows Mail app

Once the “Settings” drop-down menu appears on the right, select the “Manage accounts” option at the top of the list.

Mail App Manage accounts

Click on the option “+ Add an account” in the following menu.

Windows Mail Application Add Account

A pop-up window appears. Select the “iCloud” entry from the list.

Windows Mail application iCloud account

On the next screen, enter the email address and password used to access your iCloud account. If your account uses two-step authentication, enter the application-specific password you created in the previous section.

Click on the “Connection” button, then on the “Done” button on the next screen to finish.

Log in to the Windows Mail iCloud account

If you need to delete the account or change the sync settings at a later date, go back to the “Manage Accounts” panel and click on the iCloud account.

In the next “Account Settings” pop-up window, click the “Remove this account from your device” link to remove your iCloud account from Windows 10.

Windows Mail iCloud account settings

To change the synchronization settings, click on the “Content synchronization options” link. On the next screen, you can change how and when the Mail app syncs with this account. You can also enable or disable synchronization for emails, calendar and contacts based on iCloud.

ICloud email application synchronization options

Customizable options for this account include:

When to download new mail
When to synchronize contacts and calendars
Download emails from the last # days / weeks / months
Send your email using this name

Click “Done”, then click the “Save” button when you are finished.

If you want to configure access to iCloud email and calendar on Android, read our detailed guide!

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