Work Better While Traveling with These Tips

Businessman walking in front of an airport while checking his phoneProstock-studio / Shutterstock

Whether it is a business trip or a work holiday, it is sometimes wise to reconcile work and travel. Although many people dream of working on the move, it can actually be a lot more complicated than working in your usual office.

However, it does not have to be so difficult. With the right approach, working on the go can be a great way to see new places without breaking the bank. Want to get the most out of your business trips? Try these tips.

Reduce your workload temporarily

If you plan to work and travel for the long term, you will have to balance your normal workload with your travel plans. Over time, you'll find an instant workflow that's right for you.

But if you're on a short trip, it's helpful to reduce your workload.

This does not mean that you have to work to the bare minimum. However, it is wise to avoid major projects and delays when traveling. Say no to any extra responsibility that is not part of your regular work schedule – or schedule it after your return. Delegate tasks if you can.

Travel can often lead to unexpected delays and difficulties, and a slightly lighter workload will give you the opportunity to face these challenges. Try to plan your bigger projects and deadlines at least a week before or after your trip.

Prepare for time zone differences

When traveling, business calls or long-distance meetings will need to avoid time zone differences. If you can not program them for your return home, just be aware that jet lag can affect your schedule.

Do not forget that all conversations and meetings do not deserve to lose sleep time: sometimes, the same information can just as easily be relayed in an email.

In addition, you can sometimes use time zone differences to your advantage. For example, you may be able to start your work day before your clients or colleagues log on, leaving you with an uninterrupted amount of time hard to find at home.

Store your accommodation with grocery store

If your business does not pay for your meals while you're away, a quick grocery store visit at the beginning of your stay can work wonders.

Even if you are in a hotel with nothing more than a mini-fridge and a microwave, grab some quick snacks and meals. You will not only save money, but you will also gain time to go out and find food when you are hungry in the middle of the day.

Explore nearby businesses

woman working in a cozy restaurantGaudilab / Shutterstock

It is helpful to have food at home, away from home. But having said that, it's also good to go out and work in a nearby cafe or restaurant whenever you can.

Spending each day of your trip to enjoy dishes in the restaurant can be expensive. But spending a few days doing this will help you enjoy more of your vacation without reducing your work time.

If your work supplies are portable, bring them to an intriguing local venue for the day (or a few hours). You will have the opportunity to taste some local cuisine and culture, so that your average workday is a little more fun.

If possible, try walking or taking public transit when visiting these establishments. This will allow you to see more of the area, and you could discover other useful shops and businesses along the way.

Plan your free time

If you usually set your own work schedule, be sure to plan your free time for your trip. You should not spend 12 hours with your work if you did not have to do it when you have a new city or a new country to explore.

Even the most professional business trips can usually allow you some free time. Although work can easily spread in your spare time, setting a specific time to stop for the day will make work and fun easier. More, have time to stop can help you make decisive progress when you return to work.

Also make sure your free time is not filled with itinerary. Since you already manage work responsibilities, try to make your leave time a little more unlimited, so as not to be overwhelmed.

Pay more for what you need

When traveling, the temptation is often to save money as you can. But during a work trip, paying a little more can sometimes bring in more work.

For example, it may be better to take this direct flight than to make a long stopover where you will not be able to concentrate. Or maybe an Airbnb solo is worth it for you do not have to work with roommate issues. Working while traveling always requires flexibility, but try not to cut corners that could affect your ability to work.

Pack the right tools

When working on a trip, you sometimes need different supplies. Make sure you have what you need for your trip.

For example, if you are traveling abroad, arrive prepared with the correct output adapters for your electronic devices. Or if you are unsure about the Wi-Fi situation of your destination, set up a hotspot on your devices before you leave.

Consider a longer trip

When you are an employee on a business trip, you generally do not have to choose the length of the trip. However, when planning your own vacations, consider extending them. You do not take time off, so your budget might allow you to handle those extra days. Plus, the extra time will allow you both to do all your work and to make a thorough experience of the location.

Working while traveling is a delicate balancing act. During your first two work trips, you may feel that you are no longer in your element. But it improves with practice, so if you have the opportunity to work and travel, do not give up. With these tips, you can prepare to work hard (and play hard) almost anywhere in the world.

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